31
MAR
2017

Outlook – Create your signature and choose when Outlook adds a signature to your messages

IMPORTANT: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each. To create and use email signatures in Outlook Web App, see Create and add an email signature in Outlook Web App.

If you want to see how it’s done, go directly to the video below.

  1. Create a new email message.
  2. On the Message tab, in the Include group, choose Signature > Signatures.

    Signature command

  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
  4. Under Choose default signature, set the following options for your signature:
    • In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.
    • In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don’t want to auto sign your new email messages, accept the default option of (none).
    • In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).
  5. Under Edit signature, type the signature, and then choose OK.

    Type a new signature to use in your email

Chris Doyle - Coordinator of Applications Technology