If you need someone to act on your behalf in Outlook, such as responding to email or creating and accepting meetings, set a delegate and manage permissions for them.
NOTE: To use delegation, you and your delegate must have a Microsoft Exchange account.
Select a delegate and set permissions
- Select File.
- In Info, select Account Settings.
- Select Delegate Access from the drop-down list.
- In the Delegates box, select Add.
- Select a contact name from the Address Book.
- Select Add->, and then select OK.
- In the Delegate Permissions box, for Calendar, Tasks, Inbox, Contacts, and Notes, select the permission level for the delegate:
- None – no permissions.
- Reviewer – can read items.
- Author – can read and create items.
- Editor – can read, create, and modify items.
- Select the Delegate receives copies of meeting-related messages sent to me checkbox if you want this.
- Select the Automatically send a message to delegate summarizing these permissions checkbox to inform the delegate about the access permissions.
- Select OK to set the permission levels.
- Select the left arrow to return to Outlook.